tool,category,owner,billing,annual_cost,seats,active_seats,renewal_date,days_to_renewal,last_used,days_since_used,auto_renew,action,likely_savings,possible_savings,flags
Slack,Chat,Ops lead,monthly,13800,92,81,2027-03-01,120,2026-10-30,2,true,cut to 86 seats,900,0,11 of 92 seats unused
Microsoft Teams,Chat,,monthly,0,,,,,2026-10-12,20,false,consider moving to Slack,0,0,no owner; overlaps with Slack (Chat)
Zoom,Video calls,Ops lead,monthly,1798.8,10,4,2026-12-15,44,2026-10-29,3,true,cut to 5 seats,899.4,0,6 of 10 seats unused; renews in 44 days
Google Meet,Video calls,IT,monthly,0,,,,,2026-10-30,2,false,consider moving to Zoom,0,0,overlaps with Zoom (Video calls)
Figma,Design,Design lead,annual,8100,15,9,2026-12-01,30,2026-10-30,2,true,cut to 10 seats,2700,0,6 of 15 seats unused; renews in 30 days
Notion,Docs,Ops lead,monthly,11520,80,74,2027-05-01,181,2026-10-30,2,true,cut to 78 seats,288,0,6 of 80 seats unused
Confluence,Docs,,annual,4200,40,6,2026-11-20,19,2026-10-02,30,true,cut to 7 seats,3465,735,no owner; 34 of 40 seats unused; renews in 19 days; overlaps with Notion (Docs)
Linear,Project tracking,Eng lead,monthly,7680,40,38,2027-01-15,75,2026-10-30,2,true,keep,0,0,renews in 75 days
Asana,Project tracking,Marketing lead,annual,2640,20,5,2027-02-10,101,2026-08-20,73,true,cancel,2640,0,not used in 73 days
HubSpot,CRM,Sales lead,monthly,43200,25,22,2027-01-31,91,2026-10-30,2,true,cut to 24 seats,1728,0,3 of 25 seats unused
Loom,Video messaging,,annual,1500,30,3,2026-11-28,27,2026-07-15,109,true,cancel,1500,0,no owner; not used in 109 days; renews in 27 days
Calendly,Scheduling,Sales lead,monthly,4320,25,11,2027-04-01,151,2026-10-28,4,true,cut to 12 seats,2246.4,0,14 of 25 seats unused
Grammarly,Writing,Marketing lead,annual,1800,12,7,2026-12-20,49,2026-10-25,7,false,cut to 8 seats,600,0,5 of 12 seats unused; renews in 49 days
Miro,Whiteboard,Design lead,annual,2400,20,2,2027-01-05,65,2026-06-01,153,true,cancel,2400,0,not used in 153 days; renews in 65 days