# SaaS tool audit as of 2026-11-01

14 tools, $102,959 a year. Likely savings $19,367 a year (stale tools and unused seats). Possible savings $735 more if overlapping tools are consolidated.

## Renewals in the next 90 days

| Tool | Renews | Decide by | Annual | Auto-renew | Owner | Suggested action |
| --- | --- | --- | --- | --- | --- | --- |
| Confluence | 2026-11-20 | 2026-10-21 (**passed**, act now) | $4,200 | yes | **none** | cut to 7 seats |
| Loom | 2026-11-28 | 2026-10-29 (**passed**, act now) | $1,500 | yes | **none** | cancel |
| Figma | 2026-12-01 | 2026-11-01 | $8,100 | yes | Design lead | cut to 10 seats |
| Zoom | 2026-12-15 | 2026-11-15 | $1,799 | yes | Ops lead | cut to 5 seats |
| Grammarly | 2026-12-20 | 2026-11-20 | $1,800 | no | Marketing lead | cut to 8 seats |
| Miro | 2027-01-05 | 2026-12-06 | $2,400 | yes | Design lead | cancel |
| Linear | 2027-01-15 | 2026-12-16 | $7,680 | yes | Eng lead | keep |

## Actions, biggest savings first

| Tool | Action | Likely savings | Possible savings | Why |
| --- | --- | --- | --- | --- |
| Confluence | cut to 7 seats | $3,465 | $735 | no owner; 34 of 40 seats unused; renews in 19 days; overlaps with Notion (Docs) |
| Figma | cut to 10 seats | $2,700 | $0 | 6 of 15 seats unused; renews in 30 days |
| Asana | cancel | $2,640 | $0 | not used in 73 days |
| Miro | cancel | $2,400 | $0 | not used in 153 days; renews in 65 days |
| Calendly | cut to 12 seats | $2,246 | $0 | 14 of 25 seats unused |
| HubSpot | cut to 24 seats | $1,728 | $0 | 3 of 25 seats unused |
| Loom | cancel | $1,500 | $0 | no owner; not used in 109 days; renews in 27 days |
| Slack | cut to 86 seats | $900 | $0 | 11 of 92 seats unused |
| Zoom | cut to 5 seats | $899 | $0 | 6 of 10 seats unused; renews in 44 days |
| Grammarly | cut to 8 seats | $600 | $0 | 5 of 12 seats unused; renews in 49 days |
| Notion | cut to 78 seats | $288 | $0 | 6 of 80 seats unused |
| Microsoft Teams | consider moving to Slack | $0 | $0 | no owner; overlaps with Slack (Chat) |
| Google Meet | consider moving to Zoom | $0 | $0 | overlaps with Zoom (Video calls) |

## Overlapping tools

- **Chat:** Slack, Microsoft Teams. Most used: Slack. You already have Microsoft Teams at no extra cost; moving off Slack would save up to $13,800 a year.
- **Video calls:** Zoom, Google Meet. Most used: Zoom. You already have Google Meet at no extra cost; moving off Zoom would save up to $1,799 a year.
- **Docs:** Notion, Confluence. Most used: Notion.

## No owner

- Microsoft Teams
- Confluence
- Loom

## Spend by category

| Category | Tools | Annual |
| --- | --- | --- |
| CRM | 1 | $43,200 |
| Docs | 2 | $15,720 |
| Chat | 2 | $13,800 |
| Project tracking | 2 | $10,320 |
| Design | 1 | $8,100 |
| Scheduling | 1 | $4,320 |
| Whiteboard | 1 | $2,400 |
| Writing | 1 | $1,800 |
| Video calls | 2 | $1,799 |
| Video messaging | 1 | $1,500 |